Journal¶

Creating a new record¶

Select File-> Open-> Journals-> New.
Write the title of the journal and click on Open button.
Register the journal data. Read Journal form.
Click on Save button

Opening a record to edit the journal data¶

Select File-> Open-> Journals-> Open
Select the title you want to open
Register the journal data. Read Journal form.
Click on Save button

Deleting records of journals and their issues¶

It is used to remove records of one or more titles.

Use it only if you are sure the journal HAS NEVER BEEN PUBLISHED.

IT Is MANDATORY to keep all the titles registered, although ceased or removed off the collection, they must keep published.

If the journal has to be disabled, read Journal history.

It deletes the records of the databases title and issue locally. So, only after GeraPadrao, the title will be deleted from the website.

Select File-> Open-> Journals-> Delete
Select the titles to be removed.
Click on Remove button.

Journal form¶

ISSN¶

Field: 400

ISSN – print or electronic – which can not be changed because it is used as a key

Publication Title¶

Field: 100

Main title or title proper of the serial, in the language and form in which it appears.

Examples:

Publication title: British journal of surgery

Publication title: Journal of pediatrics

Publication title: Pediatrics (London)

Publication title: Pediatrics (New York)

Publication title: Abboterapia (English ed.)

Publication title: Abboterapia (Spanish ed.)

Subtitle¶

Field: 110

Publication Title: MMWR Subtitle: morbidity and mortality weekly report

Short Title¶

Field: 150

Enter the abbreviated title respecting the upper case letters, lower case letters and accentuation of the corresponding language, according to the standard.adopted by the journal

ISO Short Title¶

Field: 151

Enter the abbreviated title respecting the upper case letters, lower case letters and accentuation of the corresponding language, according to ISO standard 4-1984 and List of serial title word abbreviations. This field is mandatory for titles indexed in LILACS and/or MEDLINE. Examples:

Publication title: West Indian medical journal Abbreviated title: West Indian med. j.
Publication title: Abboterapia (English ed.) Abbreviated title: Abboterapia (Eng. ed.)
Publication title: Pediatrics (London) Abbreviated title: Pediatrics (London)

Section¶

Field: 130

Enter in this field the name of the Section, Part or Supplement, if exists, as it appears on the title page or its substitute, recording the first letter of the first word in upper case. Examples:

Publication Title: Acta ophtalmologica Title Section/Part: Supplement
Publication Title: Bulletin signaletique Section/Part: Section 330 Title Section/Part: Sciences pharmacologiques

Parallel Titles¶

Field: 230

Enter parallel titles in accordance with the sequence and typography in which they appear on the title page or its substitute, according to ISBD(S) rules. In case of more than one parallel title, enter them in the sequence which appears on the title page, separated by ENTER (one by lin - . Examples:

Publication Title: Archives of toxicology Parallel Title: Archiv fur Toxikologie
Publication Title: Arzneimittel Forschung Parallel Title: Drug research

Other Titles¶

Field: 240

Other forms of the title which appear in the serial such as: cover title which differs from the title on the title page, full title and other variant forms of the title. Include here lesser variants of the title proper which do not require a new record, but which justify their retrieval. In case of more than one title form, enter them in the sequence in which they appear, separated by ENTER (one by lin - Examples:

Publication Title: Obstetrics and Gynecology Clinics

of North America Other Forms of Title: Obstetrics and Gynecology Clinics
Publication Title: Journal of the National

Cancer Institute Other Forms of Title: JNCI: Journal of the National Cancer Institute

Old Title¶

Field: 610

Enter the preceding title, if there is one. If this title exists in the collection, in the journal homepage is presented a link from the current title to the preceding and vice-versa.

New Title¶

Field: 710

Enter the subsequent title of the serial. If this title belongs to the collection, in the site there will be a link between the title and its subsequent title, and vice versa.

Is Supplement¶

Field: 560

Link note: Note which acts as a link between the title of the supplement/insert and the main title or title proper. Enter the main title or title proper to which the supplement/insert is linked.

Has Supplement¶

Field: 550

Link note: Note which acts as a link between the main title or title proper and its supplements/inserts (titles generally published in separate form, with its own numbering, which complements the main titl - Enter in this field the title of the supplement/insert.

Registering the subject areas¶

Mission¶

Field: 901

Enter in this field the mission of the journal in English, Spanish and Portuguese. This is used in the home page of the journal. Examples:

Misión: To publish the results of original research which contribute significantly to knowledge in medical and biological sciences
Misión: La revista publica contribuciones originales de investigadores de todo el mundo en las áreas de parasitología, microbiología, medicina tropical, así como estudios básicos en bioquímica, inmunología, biología celular y molecular, fisiología, y genética relacionados con esas áreas

Subject/Descriptors¶

Field: 440

Descriptors; Standard terms used for the subject representation of the serial being described. Terms must be entered in capital letters. Cooperating Centers of BIREME System should use terms taken from DeCS (Descriptors in Health Scienc - . In case of more than one descriptor, enter them in sequence, separating them by ENTER, an item by line. Enter a maximum of 4 descriptors. Examples:

Descriptors: OCCUPATIONAL MEDICINE
Descriptors: PEDIATRICS
Descriptors: NEUROLOGY PEDIATRICS
Descriptors: GYNECOLOGY OBSTETRICS

Study Area¶

Field: 441

Select one or more subjects related to the journal. The site uses this content to presents the journal title in the site in the list by subject.

Indexing Coverage¶

Field: 450

Indexing Coverage – Enter in this field all the database in which the title is indexed. Each database in one line. Examples: - IM- Index Medicus - LL- LILACS - IL- Index Medicus Latino Americano - EM- Excerpta Medica - BA- Biological Abstracts - SP- LILACS-SP

Registering formal information¶

Initial Date¶

Field: 301

Enter the date of the first issue of the journal in ISO format (year in 4 digits, month 2 digits, day in 2 digits). Examples:

Initial date: Jan./Mar. 1974 19740100
Initial date: 1987 19870000
Initial date: Sept. 1988 19880900

Initial Volume¶

Field: 302

Enter the initial volume in arabic numerals. Omit this information for serials which do not include clear information on the volume. Examples:

Initial volume: 1
Initial volume: 4

Initial Number¶

Field: 303

Enter the initial number in arabic numerals. Examples:

Initial number: 1
Initial number: 2

Terminate Date¶

Field: 304

Date, in ISO format, in which the journal was published for the last time.Examples:

Termination date: 1984 19840000
Termination date: 1988 19880000

Final Volume¶

Field: 305

Number of the last published volume of the serial. Enter the final volume in arabic numerals. Examples:

Final volume: 10
Final volume: 12

Final Number¶

Field: 306

Enter the final number in arabic numerals. Examples:

Final number: 7
Final number: 10

Frequency¶

Field: 380

Code which identifies the intervals of time in which the issues of the serial are published.

Publication Status¶

Field: 50

Code which identifies if this title can be or already is published in the collection. In other words, if this title which can be processed by gerapadrao.

Current – title which can be accessed on the web site of the collection
Unknow – title which belongs to the collection, although it is not ready to be published Ceased – title which does not belong to the collection but it is related to title of the collection
Reports only – title which does not belong to the collection but it is used in reports

Alphabet¶

Field: 340

Enter data in this field the alphabet of the Original Title of the journal title.

Classification¶

Field: 430

Subject classification number assigned to the serial according to the classification system used by the Center.

Text Idiom¶

Field: 350

Languages in which the articles are published, including the translations. This field is related to the presentation of all the full texts of the site.

Abstract Idiom¶

Field: 360

Languages of the Abstracts

National Code¶

Field: 20

Code which identifies the title in the national system of serials of each country (or its equivalent) with the purpose of facilitating the transfer of data between this and other related systems. Enter in this field the code assigned by the institution responsible for the national system of serials of each country (or its equivalent). Examples:

National Code: 001060-X

(Code assigned by the Brazilian National Union List)
National Code: 00043/93

Standard¶

Field: 117

Standard used to the bibliographic references presentation. This content is related to the Markup program.

Controled Vocabulary¶

Field: 85

Enter in this field the controlled vocabulary used to the key words

Type of Literature¶

Field: 5

Type of literature

Treatment Level¶

Field: 6

Level of publication¶

Field: 330

SECS Code¶

Field: 37

Enter in this field the number assigned by BIREME which identifies the title in SeCS (Health Science Serials) database. Mandatory field for Cooperating Centers which input data to SeCS database. This field is used by the system to generate the holding files which are to be transfered to SeCS database. This field must be entered if SECS is recorded in Field 040; Related Systems. Examples:

SECS Number: 2
SECS Number: 4

MEDLINE Code¶

Field: 420

MEDLINE Code (Journal Cod - of the title when it is indexed in MEDLINE databases.

MEDLINE Short Title¶

Field: 421

Short title for MEDLINE

Registering license or copyright¶

Text provided by Creative Commons site according to the license choice¶

Field: 540tl

Enter in HTML in English, Portuguese, Spanish, a text, which inform the license to use the content of the journal (Creative Commons).

Copyrighter¶

Field: 62

Copyrighter Examples: - Brazilian Journal of Medical and Biological Research - Sociedade Brasileira de Genética - Instituto Universitário de Pesquisas do Rio de Janeiro - Revista Brasileira de Ciências Sociais

Registering the history of journal’s status in the collection¶

Journal history¶

Field: 51abcd

Date and status which identify the changes of the journal’s status in the collection. Date must be in ISO format YYYYMMDD Status can be:

Ceased (D): journal will not be published any more.

Current (C): journal published currently.

Suspended (S):journal is no longer according to collection´s criteria. In the future it can become current.

Journal’s status history in this collection¶

Field: 51

Repetitive.

subfield a: initial date, ISO format

subfield b: status which value is C

subfield c: final date, ISO format

subfield d: status which value is D or S

Registering data for the website¶

Acronym (Lowercase and/or Uppercase letters)¶

Field: 930

Enter in this field the acronym of the journal, max 8 characters length, in capital letter or not. It must be unique comparing to the other titles. It is used for the name of the folder in which are saved all the files related to the journal (markup, body, images, et - and also used for the prefix to the sections code of the journal.

Acronym¶

Field: 68

Name of the folder which contains the files of the journals and which is in serial folder. It is automatically filled as filling in the field acronym of the title of the journal

ISSN Type¶

Field: 35

Identifies the type of the CURRENT ISSN.

Current ISSN¶

Field: 935

Enter the current ISSN. It can be different or equal to the ISSN used as ID, but it is usually the online ISSN.

URL of the main collection¶

Field: 690

Enter the URL of the main collection site. If the journal is published in SciELO Brazil, then www.scielo.br

URL of Submission Online¶

Field: 692

Enter the URL of the submission site

URL of the journal¶

Field: 69

If the journal is published in another site, enter in this field the other site location

FTP¶

Field: 66

Enter in this field the information about PDF files of the articles. not available – PDF unavailables art (article base - – one PDF file for each article iss (issue base - – one PDF file for one issue

User Subscription¶

Field: 67

Identifies how to access to the articles by subscription. Select the corresponding option: - sub ; regular subscription - reg; electronic registration - na; not available, no hay subscription

SciELO Net¶

Field: 691

Select the collections to which the journal belong.

Registering the record data¶

Notes¶

Field: 900

Enter in this field, in free style, all information of interest to the Center about the serial.

Center Code¶

Field: 10

Code which identifies the center responsible for the creation of the bibliographic records

Identification Number¶

Field: 30

Sequential number assigned and controlled by the Cooperating Center which identifies the serial in the database. Enter in this field the number corresponding to the title being described. This field is used in the system in order to link the title record with its corresponding issues, therefore being mandatory. Examples:

Record identification: 1050
Record identification: 415

Creation Date¶

Field: 940

Automatically filled with the date of the registration.

Documentalist (Creation)¶

Field: 950

Initials of the responsible for the register creation.

Update Date¶

Field: 941

Automatically filled with the updating date.

Documentalist (Update)¶

Field: 951

Initials of the responsible for the register updating.